Last updated: June 2026
1. Data controller
The controller of personal data processed through this website is:
Universum-I Sp. z o.o. Sp.K.
Polna 13, 25-313 Kielce, Poland
NIP: 657 2385079
Email: office@universum-construction.com
Universum-I Sp. z o.o. Sp.K. has not appointed a Data Protection Officer. For privacy-related questions, contact us at office@universum-construction.com.
2. What data we collect
We may collect personal data when you use the website, contact us through the contact form, send us files, apply for a role, communicate with us by email or interact with embedded third-party tools.
The contact form may collect:
- name
- company
- email address
- phone number
- enquiry type
- region
- message content
- uploaded attachments
- privacy consent confirmation
If you attach files, those files may contain additional personal or business information provided by you.
We may also process technical data, such as:
- IP address
- browser type
- device information
- pages visited
- date and time of visit
- cookie consent preferences
- technical logs related to website security and performance
3. Purposes of processing
We process personal data for the following purposes:
- responding to enquiries
- preparing quotations or commercial responses
- handling tender invitations
- managing project-related communication
- processing career or open application enquiries
- maintaining website security
- analysing website performance and traffic if consent is given
- managing cookies and consent preferences
- fulfilling legal, accounting or administrative obligations
- protecting legal claims or defending against claims
4. Legal bases for processing
Depending on the context, we process personal data based on:
- taking steps before entering into a contract or performing a contract
- our legitimate interest in responding to enquiries and managing business communication
- compliance with legal obligations
- consent, especially for optional cookies, analytics, marketing tools or selected communications where required
- legitimate interest in website security, fraud prevention and technical maintenance
5. Contact form and file uploads
Messages submitted through the contact form are sent to contact@universum-construction.com and may also be stored in WordPress / Fluent Forms Entries.
If you upload attachments, they will be used only to handle your enquiry, review project information, understand your request or support related communication.
Do not upload files containing sensitive personal data unless necessary.
6. Recruitment enquiries
If you contact us regarding careers or open applications, we may process your personal data to review your enquiry, respond to you and manage possible recruitment communication.
Recruitment-related data is retained for up to 12 months unless a longer period is required or separately agreed.
8. Embedded content and external services
The website may include embedded or external services such as:
- Google Maps
- YouTube or Vimeo videos
- reCAPTCHA or Turnstile
- LinkedIn links or widgets
These services may process technical data or set cookies according to their own policies. Where required, such services should be loaded only after consent.
9. Data recipients and service providers
Your data may be shared with trusted service providers that support the website and business communication, including:
- hosting provider nazwa.pl
- email and SMTP providers, including nazwa.pl and Microsoft 365
- website maintenance providers
- Fluent Forms
- Rank Math
- analytics and marketing tool providers if activated with consent
- legal, accounting or advisory providers where necessary
- public authorities where legally required
We do not sell personal data.
10. International data transfers
Some tools or providers, such as Google, Meta, LinkedIn, Microsoft, YouTube, Vimeo, Hotjar, Clarity or similar services, may involve data transfers outside the European Economic Area.
Where such transfers occur, they should be based on appropriate safeguards required by applicable law, such as standard contractual clauses or other lawful mechanisms.
11. Data retention
We retain data only as long as necessary for the purpose for which it was collected.
Retention periods:
- contact enquiries: 12 months
- commercial or quotation data: for the duration of discussions and then for the limitation period of possible claims
- recruitment data: 12 months
- technical logs: 180 days
- cookie consent records: 12 months
Longer retention may apply if required by law, accounting rules, legal claims or ongoing business communication.
12. Your rights
Depending on applicable law, you may have the right to:
- access your personal data
- receive a copy of your data
- correct inaccurate data
- request deletion of data
- restrict processing
- object to processing
- withdraw consent where processing is based on consent
- data portability where applicable
- lodge a complaint with a supervisory authority
In Poland, the supervisory authority is the President of the Personal Data Protection Office.
To exercise your rights, contact: office@universum-construction.com
13. Security
We use technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.
However, no website or online transmission is completely risk-free.
14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The current version will always be available on this page.
Last updated: June 2026